SUNY Poly Events Calendar

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Academic Calendars

Welcome to SUNY Polytechnic Institute

Accepted Students

Congratulations on your admission to the State University of New York Polytechnic Institute! This is an exciting time in your life, and we’re delighted to welcome you to our amazing academic community. Get ready to be challenged, pushed, and pulled in ways you never imagined. On behalf of our staff, we want to extend our best wishes for a pleasurable and rewarding educational experience at SUNY Poly.

I'm accepted to the State University of New York Polytechnic Institute (SUNY Poly), now what do I do?
Use this page as a checklist to guide you through the enrollment process.  You can also refer to the Enrollment Checklist in our Graduate Student Enrollment Guide that you received in your acceptance packet.


Step 1: Complete and submit the appropriate enrollment confirmation document along with tuition deposit and housing deposit if applicable

Step 2: Return any scholarship/assistantship offer response form, if applicable (undergraduate students only)

Step 3: Activate and begin using your campus email account
Upon receipt of your enrollment confirmation, e-mail activation information will be sent to you.

Step 4: Schedule your visa interview and pay your SEVIS fee

  • All international students (except for Canadian citizens) must apply for an F-1 Student Visa to enter the US.
  • As soon as you receive your I-20, schedule your visa interview at a US Embassy or Consulate closest to your home.  For information and procedures, visit the website for the embassy or consulate where you plan to apply. 
  • The SEVIS fee is a one-time fee of $200 that is required for students who are applying for the F-1 visa. Obtain more information and pay your SEVIS fee online. 
  • You will need your SEVIS number from your I-20 in order to schedule your visa interview. Please schedule your interview as soon as possible as visa appointment wait times can be considerable.  (Note: you will not be issued a visa more than 4 months before the program start date.)
  • Items to bring to your visa interview:
    • Acceptance letter from SUNY Poly
    • I-20 form from SUNY Poly
    • SEVIS fee receipt
    • Completed visa application
    • Valid passport
    • (1) 2x2 photograph
    • Transcripts from all universities/secondary schools attended
    • Test scores from TOEFL, IELTS, EIKEN, SAT/ACT, GRE, and GMAT if applicable
    • Financial documentation to show that you are capable of paying for your tuition/fees and living expenses while living in the US
    • Proof of compelling ties to your home country. You must prove that you plan to return to your country after completion of your degree. This is the number one reason why visas are denied!

      10 Points to Remember When Applying for a Nonimmigrant Visa (from NAFSA) (pdf)

      More Information on getting your Student Visa

Step 5: Connect with us on social media

Step 6: Make housing arrangements
To request on-campus housing, do the following:

  • Check-off the "I require campus housing" box on the Enrollment Confirmation form and pay the $150 housing deposit.
  • A link to the housing application and license will be sent to your SUNY Poly e-mail account after your housing deposit has been received.
    (Note: Freshmen are required to live on-campus. Housing for graduate and transfer students is limited; early deposit is encouraged.)

For off-campus housing, do the following (transfer and graduate students only):

  • Begin your apartment search before arriving to campus. We encourage you to join the International Student Association Facebook page to communicate with current students about vacancies off-campus.  (Note: if you do not plan to live on-campus, it is your responsibility to secure off-campus housing.)

Step 7: Make travel arrangements and inform us of your plans
International Student Orientation will take place from August 24-28, 2015.  Complimentary pick-up from the Syracuse Hancock International Airport in Syracuse, NY is available on Monday, August 24, 2015.  Once your travel plans are made, it is critical that you complete and submit the International Student Arrival Information Form.  Please submit this form even if you do not require airport pick-up so we are aware of when you are entering the US.  Arriving on a day other than August 24th will require you to secure your own transportation to Utica.

Step 8: Comply with mandatory health requirements
Information on health requirements can be found the Health and Wellness Center website.  Be sure to complete the required forms and return them to the Health and Wellness Center by August 1.

Step 9: Complete SUNY Poly Essentials/Online Orientation (graduate students only)
You will receive access to online orientation after you have confirmed your enrollment.  You are required to login and complete it before we can register you for classes.

Step 10: Review and pay your bill online
In July, international students who have paide their tuition deposit will be advance registered for fall classes.  This will generate a bill, which can be viewed in Banner (SUNY Poly's student record system) and paid prior to your arrival.  Details on how to view your schedule and pay your bill wll be emailed to you.


Step 1: Attend international student Orientation
International students are required to participate in a mandatory orientation program from August 24-28, 2015.  During this important program, you will have the opportunity to get acquainted with the college, our faculty, staff, current students and the Utica area.  All new students will be charged a mandatory, one-time orientation fee which will automatically be applied to the first semester billing statement.  (Note: New graduate students are required to attend all or orientation sessions or they will forfeit their assistantship award.)

Step 2: Attend the graduate assistant job fair and information session
(graduate students only)
A mandatory job fair for all new graduate assistants will take place during the international student orientation.  Departments and offices with available positions will be in attendance to interview students for placement.

Step 3: Verify your compliance with mandatory health requirements
Stop by the Health and Wellness Center, Oriskany Hall, Suite B, to make sure that aall of your forms have been submitted and that you are compliant with the health requirements.

Step 4: Submit final transcripts
If you currently have coursework in progress, bring your final marksheets/trancripts along with the provisional/final certificate of degree with you to the US.  The International Admissions Office will need to receive the official documents or attested copies upon your arrival to campus.

Step 5: Meet with your adviser and adjust your course schedule
During international student orientation, you will meet with a faculty adviser, review your course schedule and make any necessary changes.  (Note: in order to maintain F-1 status you must be a full-time student:  graduate students must register for at least 9 credit hours and undergraduate students must register for 12 credit hours.)